Stagera
White-glove onboarding: 4 of 10 spots open

The intelligent operating system for every show.

Stagera is the command center for the gear, crew, quotes, and logistics behind live events. One operating picture. One system. Every show.

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Fully live in 14 days or you don't pay until you are. 10+ hours/week back by day 60 or full refund.
14-day free trial, full access, no credit card. Live demo signs you in to a sample account.
Chattanooga Pro Audio
Rad Pro Stage Co.
Stingray Productions
Gordon Sound
50+ production companies run their shows on Stagera today.
$70K+
recovered per year
16 hrs
admin saved weekly
2-4 mo
to pay for itself
Production crew

What production teams are saying

Rated 5★ on Trustpilot · 5★ on Capterra

“The two-way calendar sync with our crew has been a complete game changer, the first platform that feels built by people who understand production.”
Josh Wagner, Chattanooga Pro Audio via Trustpilot
“The interface is great, and it has a lot of features you only find in really expensive software. The customer service has been excellent.”
Tomas G., AVL Production & Rentals via Capterra
“We went from about $1,000 in profit on a big job to $11,000. Stagera's margin tracker showed me exactly where we were losing money.”
Dakota D’Agostino, Stingray Productions via Verified customer
The real cost of the status quo

The average $2M production company loses about $97,000 a year, and doesn't see it.

It's not bad luck. It's the disconnected setup most teams still run, leaking cash through:

  • Invoices that go out 7 to 17 days late
  • Rush sub-rentals every time gear double-books
  • 16+ hours a week lost to manual admin
  • 5+ tools that don't talk to each other

Every number below is pulled from published industry data.

$ 38,000
Trapped in receivables per $2M in revenue
Manual invoicing lags show close by 7-17 days. That cash is already earned, just sitting in someone else's account.
90 min
To build one show quote, the old way
Teams on Stagera are out the door in under 10 minutes. A streamlined system cuts what used to take 90 minutes down to a fraction of that.
16 hrs/wk
Lost to admin that a system should handle
30 % surcharge
On every gear conflict that becomes a rush sub-rental
5 + tools
To run one show, nothing connected
Sources: Ardent Partners / APQC (invoice lag), Goodshuffle Pro customer data (quote time), LendControl AV pricing guide (sub-rental surcharge), Salesforce / Slack 2024 SMB study (admin hours), competitive analysis across Goodshuffle, Flex, Rentman (tool count).
Estimated annual leakage
$97,276
for a $2M/yr production company
Invoice delay $38,356
Admin waste $29,120
Gear conflicts $18,000
Overtime runs $12,000
Here's the fix

Every tool you need to run your entire operation, on one platform.

Five stages, one platform. Win the job, prep the gear, staff the crew, roll it out, then let the busywork run itself.

01 Win the work

Quotes & sales

Send a quote, watch it land, know if it sticks.

  • Build branded PDF quotes from live catalog gear
  • See when clients open, scroll, download, and sign
  • Auto-nudge stale leads on a 3-tier reminder ladder
  • Turn inbound RFQ emails into pipeline opportunities
  • Drop forwarded advance emails straight into the show
02 Prep the gear

Inventory management

Every case, scanned and accounted for.

  • Track stock across every warehouse and truck
  • Scan gear in and out from any phone
  • Auto-flag over-bookings and find sub-rentals
  • Lock items for maintenance so they can't be quoted
  • Track serial numbers on individual units
  • Import a full catalog from a CSV or spec PDF with AI
03 Staff the show

Crew management

Schedule the right crew, confirm them in their pocket.

  • Build schedules with availability and cert filters
  • Manage a large pool of freelancers efficiently
  • Let AI propose the ideal crew for every show
  • Catch double-bookings and calendar conflicts automatically
  • Confirm shifts over SMS or email
  • Keep crew phones synced to your shows
04 Roll it out

Logistics & fleet

From pick list to load-out to live truck location.

  • Auto-generate pick lists straight from the quote
  • Scan every step: stage, load, deliver, return
  • Track live truck GPS and route ETAs
  • Keep DOT hours-of-service logs clean per driver
05 Put it on autopilot

Automations & client portals

The busywork runs itself.

  • Turn a booking form into an event, client, and crew call automatically
  • Give clients a portal to advance the show, approve, e-sign, and pay
  • Auto-send reminders, follow-ups, and status updates on schedule
  • Generate the invoice the moment a quote is approved
  • Run it all by API, every record readable and writable by your agents
Your number

Calculate what the status quo is costing you

Estimates for the average production company. Drag to your annual revenue to see what you're currently losing and what Stagera costs to fix it.

Annual Revenue $2M
$500K$2.5M$5M$7.5M$10M
Leakage breakdown
Admin
Invoice delay
Gear conflicts
Overtime runs
Tool overhead
Admin & coordination
$29,120
Invoice delay
$38,356
Gear conflicts
$5,242
Overtime runs
$2,730
Tool overhead
$4,680
Stagera subscription plans from $990/yr
Annual leakage total
$ 80,128
estimated for $2M/yr revenue
Stagera plans start at
$990/yr
A fraction of what the status quo is costing you.
White-Glove Onboarding

You just saw your leakage number. Here's the fix.

We migrate your whole operation for you and build your first shows with you. That's real work on our side, so we only take 10 companies at a time.

Everything you get
Stagera Pro, 12 months $2,988
Done-for-you migration: gear, rate card, crew, and templates imported for you $2,500
First 3 shows built with you $1,500
Team training, 2 live calls $800
Total priced value $7,788
Also included with your spot
  • A direct line to the founder for your first 90 days
  • A review of how you run shows today, with a written playbook you keep either way
  • Your rate locked for life
“We went from about $1,000 in profit on a big job to $11,000. Stagera's margin tracker showed me exactly where we were losing money.”
Dakota D’Agostino, Stingray Productions
4 of 10 spots open
$7,788 priced value
$2,490/yr
The standard Pro plan price. The rest of the stack is on us.
Fully live in 14 days or you don't pay until you are. 10+ hours/week back by day 60 or full refund.
30 minutes. You leave with your leakage baseline and a written playbook, whether or not you join.
Crew silhouettes building a stage under a lighting truss
"$70K recovered in year one."
Average annual leakage recovered by production companies that move from spreadsheets to Stagera.
Plays well with your stack

Connects to the tools your team already uses.

Accounting, calendars, comms, fleet, and storage. Stagera reads from and writes to the systems your team already runs on, so nothing falls between the cracks. Anything we haven't shipped natively, you can build through the public API.

QuickBooks
QuickBooks
Two-way sync for invoices, payments, and customers.
Stripe
Stripe
Card and ACH on every quote and invoice.
PayPal
PayPal
Bring your own merchant account, no platform fees.
Square
Square
Per-tenant OAuth for in-person and online payments.
Google Calendar
Google Calendar
Two-way crew calendar sync with conflict detection.
Outlook
Outlook
Microsoft 365 calendar sync via Graph.
Apple Calendar
Apple Calendar
iCloud subscribe-and-go for iOS crew.
Gmail
Gmail
Send quotes, advances, and invoices from your inbox.
Slack
Slack
Pipeline, advance, and ops alerts in your channels.
Dropbox
Dropbox
Org file storage that mirrors your existing folder tree.
Geotab
Geotab
Fleet telematics on your trucks and load-in vehicles.
TruckPacker
TruckPacker
LiDAR truck-pack plans synced from pick lists, no manual measuring.
Public API v2.5
Built it yourself if we haven't.
REST endpoints for events, quotes, invoices, equipment, crew, and pick lists. Keys per tenant, rate-limited, OpenAPI spec at /openapi.json.
View docs →
04 · Built for agents

An operating system agents can run.

Live event production is one of the last operational verticals still run on spreadsheets and group chats. Now that agents can actually do work, the bottleneck isn't the AI, it's the system underneath. Every entity in Stagera (events, quotes, crew, pull lists, vehicles, invoices) is fully readable and writable by code, so the same APIs and webhooks our customers' teams use today are how agents will run the operation next.

  • Structured JSON for every record. No screen-scraping.
  • Webhooks on every state change. Agents react in real time.
  • Tool-call ready endpoints, scoped per resource.
  • Permissioned tokens so agents only see what they should.
Agentic Mode · Coming soon
GET /api/v2/events/evt_2k7x 200 
{
  "id": "evt_2k7x",
  "name": "Riverside Amphitheater",
  "readiness": 0.78,
  "blockers": ["sub_rental_conflict"],
  "crew": { "confirmed": 5, "needed": 6 },
  "pull_list": "pl_8n2k",
  "next_action": "draft_subrental"
}
Before vs. after

What changes when you switch

Without Stagera With Stagera
Quote built across 3 tools, 90+ minutes Branded proposal from catalog in under 10 minutes
Gear double-booked, caught at load-in Live conflict detection blocks every overlap
Crew scheduled via group text Auto call sheets, availability sync, confirmations
Invoice sent 7-17 days after show close Invoice generated at show close, sent same day
5+ disconnected tools, no shared data One system for quotes, gear, crew, and invoicing
No per-event P&L visibility Real-time margin per event, every show
Admin eats 16+ hours of staff time per week Automated follow-ups, reminders, and status updates
FAQ

Common questions

Who is Stagera built for?
Built for AV and production companies running 10-200+ shows per year. Doesn't matter if you're 5 people or 50 -- if you're juggling gear, crew, and invoicing across tools, it was built for you.
What does "full access" in the trial mean?
Every feature, every integration, no locked tiers. The 14-day trial is a complete sandbox -- import your gear list, build a real quote, invite your crew.
Can we import our existing inventory?
Yes. CSV self-import is built in for equipment, clients, and crew. Or take a white-glove onboarding spot and we do it for you: gear, rate card, crew, and templates imported within 14 days.
How does pricing work after the trial?
Plans from $990/yr. Every plan is the full platform, no per-feature add-ons. See pricing for the plan breakdown.
Do clients need accounts?
No. Clients receive quotes and invoices via link, sign electronically, and pay -- no login required on their end.

Ready to run production without the chaos?

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